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How to end an Email? [A Complete Guide you’ll Bookmark RN]

by Naseem Kaloo
How to end an Email - professional - job - professor - teacher - Team Touch Droid

Let’s be frank. How many of you think about ‘how to end an Email?’

We usually see fewer hands raised for this & why not! Most of us are concerned with the beginning of the Email & how it felicitates the reader. However, it’s an undeniable fact that Email closures are as important as Email beginnings.

This implies separately, depending on the purpose of your Email.

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For instance, Email closing remarks will be uniquely defined for students, professionals, jobs, clients, etc. This means, the more you dig deep, the more you get to know that Email is a vast concept. For now, let’s focus on appropriately defining Email closings.

Additionally, the basic details for Email sign-off remains an ending note with name & contact details. So, you don’t have to worry! If you have to make any extra efforts for a special ending note.

Most of the formal business communication is still carried out via Email. So, we’ll likely consider it the basics of knowing how to draft an Email with all the etiquettes taken care of. To make it easier, we’ll say it is no different than the formal letters exchanged before Email came into existence.

Now, we’re about to check out many things regarding how to end an email. So, are you ready?

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Quick Tips on closing an Email like a Happy Ending

  • Keep the relationship between you & the recipient at the core.

When you’re sending a professional Email, it’s inevitable to stay formal. However, you don’t always send professional Emails. Basically, it’s important to decide your Email Sign-off depending on whom you’re sending the email. If this concept is clear, nothing can stop you from making the right endings.

  • Decide the Name you’ll mention for Email closure.

Some choose to go with their first name only, while some are conscious enough to use First Name + Last Name. In a nutshell, if you want to seem professional, go for Full Name. You may go with the first name with the last name only if you’re sending an email to a close friend.

  • Never make unprofessional closings.

Let’s agree with the fact that unprofessional closings are reserved for SMS talks. When sending an email, it’s important to be careful with how you make the closing note. Never use ‘XOXO,’ ‘See ya later,’ ‘TTYL,’ etc. It’s too unprofessional.

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How to end an Email while writing to a Teacher or Professor?

You’re in a completely different zone when interacting with your professor via Email. It gets to be insincere if you don’t make Email closures as expected.

First things first, most Email Etiquette for Students Examples show that university Email ID should be used to send Emails.

Secondly, use any of the professional closures that reflect your sincerity & formal approach. Use any of the below-mentioned Email sign-offs:

  • Best
  • Cheers
  • Thanks
  • Sincerely

Finally, you’ve got a handful of tips.

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How to end an Email professionally?

What if we say it takes a proper format to end an Email professionally? Because it is so! You have to take so many things into account for the formal closure of Email. So, let’s get started.

Tips on How to end an Email like a Pro

Image Source: Google

An individual only thrives in the corporate world if he/she knows how to handle emails properly. Let us make your life easier with a standard format for ending a professional Email. So, here is what you should refer to.

Final Para of your Email body with call-to-action included

Closing phrase,

Signature (if applicable)

Your Name (Keep it as First Name + Last Name)

Title & Company 

Phone

Email

Even though you’re adding complete contact details, consider it mandatory to include an electronic signature. If you don’t know, some email accounts block images by default. So, we’ll continue considering this scenario into account. The recipient must be able to reach you out, no matter what. In short, leave no room for the recipient to take you for granted.

Let’s look at a few formal & very professional Email closures that we want you to see. Meanwhile, don’t forget to make a note of these.

  • Regards
  • Sincerely
  • Best Wishes
  • Respectfully
  • Warm Wishes
  • With Gratitude

As you’ve just checked out completely formal & professional Email endings, let’s see some more. Have you heard about something like semi-formal Email closure? If not, here it is.

  • Many thanks
  • Yours truly
  • Cheers
  • Faithfully
  • Warmly

If you’re framing an Email that’s neither too formal nor familiar, this will surely help.

How to send an Email for a Job?

You make or break an impression by dropping your very first email for a job. For example, when you’re applying for a job, your future employer will first receive your email before meeting you. So, what should you do to make it impressive?

Email Closure Examples for Job Seekers

Image Source: Google

Besides keeping a visually appealing & easy-to-read Email body, be specific about ending an Email for a job. Here is the recommended format for job seekers. Follow it for the win. The fact is, you’ll discover many scenarios.

This format is applicable when you’re applying for the Job:

I’m glad I found this opportunity to work with a reputed firm like yours. I’m looking forward to working with you.

Sincerely,

First Name

Current Designation

Contact Number

As your phone screening is crossed, here is how your closure should be:

I’m attaching my latest portfolio with this Email. Please let me know if I can assist you with anything else.

Warm regards,

First Name

Current Designation

Contact Number

You may be called upon for a one-to-one interview. This is what you should reply with an Email closure while responding to the interview schedule:

I look forward to our meeting this Saturday.

Thank You,

First Name

Current Designation

Contact Number

Once you are interviewed, you may be called upon for 2nd round of interviews that most companies go for. The following format suits best:

I look forward to the upcoming round of my interview process soon.

Best Regards,

First Name

Current Designation

Contact Number

Finally, when you’re offered the job, it’s time to celebrate! But wait, do you forget to do something important? Respond to your new employer first.

This formal Email closure should be kept in mind as you accept the job offer.

I look forward to discussing in details the next steps soon.

With gratitude,

First Name

Current Designation

Contact Number

Now you know how to make a polished appearance via Email before & after meeting your future employer in person.

After all, it’s all about solidifying a positive impression. It makes a great impact on the recipients too. Let them consider that they’re talking to someone who is on good terms with professional conversations. Hence, you get the best of both eras.

In other words, you should be sending email closures in many ways, even if you’re communicating with the same employer.

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How to end an Email with Thank You?

Here are some email closing lines. Thank you. Keep these greetings in mind whenever you’re framing an Email to express gratefulness. 

  • Thank You
  • Thanks Again
  • With Appreciation
  • With Gratitude

By the time you’ve seen the WOW & NAH about signing off an Email, let’s have a quick look at dos & don’ts. Lastly, you’ll know it all.

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5 Features of a Great Email Sign-Off
  1. Personalized Email closure
  2. Your Full name is included in the sigh-off
  3. Well-framed title & contact information is added
  4. CTA (call-to-action) is included
  5. Different Email sign-offs are tweaked for a unique touch
5 Things you should never do with Email Sign-Off
  1. Skipping to close an Email properly
  2. Using oversized logos & company details
  3. Leaving room for typos in Email Sign-Off
  4. Putting up familiar closings for professional emails
  5. Using the same closing for all sign-offs

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The Takeaway

It seems like you’re taking away our expert tips hereby. You must be more confident in improving your Email closing on a good note. So helpful it is!

Additionally, we would suggest you keep at least 10 samples ready with different perspectives. Draft them according to the type of Email closures you usually need. That’s it.

In a nutshell, allow yourself to experiment with Email Sign-offs. Make sure you’re always using trending stuff for Email content as well as closure. This way, your Email game will be on point. So, what do you think?

Meanwhile, if you want to learn how to write a proper Email, check this out. So, did you find this blog useful? In other words, we will know how to improve. 

Kudos! You made a valuable addition to your knowledge today. So, don’t forget to return to us for more of such amazing reads.

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